Corporate Uniform Ordering Guide
A practical brief for ordering custom logo polo shirts, T-shirts, jackets and trousers for a company team.
Corporate uniforms work best when the garments, branding and size plan are decided together. This checklist helps purchasing teams prepare a brief for polo shirts, T-shirts, jackets and trousers used as everyday company apparel. Protective clothing needs a separate specification and assessment.
1. Define where the uniform will be worn
List the roles that need clothing, the working environment, climate, expected wear frequency and any washing requirements. A reception team and a warehouse team may need different fabrics or fits even when their branding is the same. Decide whether you need one coordinated range or separate options for each role.
2. Specify each garment
For every style, state the garment type, preferred fabric feel or composition, target colours, fit, size range and estimated quantity by size. Include any existing sample that demonstrates the cut you want. If you do not know the exact fabric, describe the intended use and ask for suitable options.
3. Prepare logo artwork and placement
Provide artwork that your company owns or is authorised to use. A vector file such as AI, EPS, SVG or PDF is helpful for accurate production. Mark the logo position, approximate width, colour references and whether you prefer embroidery, screen printing or heat transfer. Ask for an artwork proof before sample production.
4. Approve a physical sample
Check fit, fabric hand feel, logo size and placement, colour, stitching and care label on the approved sample. Record changes in writing so the sample can become the reference for bulk production. For multi-size programmes, a size set or clear measurement chart can reduce later fit disputes.
5. Confirm commercial details
Ask for the minimum order quantity, sample cost, production lead time, packaging, delivery terms and the process for repeat orders. These values depend on style, material and branding method; they should be confirmed in the quotation rather than assumed from a generic catalogue.
Explore corporate uniforms or send us your uniform brief. Include the garment list, estimated quantities, destination market and target delivery date.